Privacy Policy

1. Who We Are

OkayList is a caregiving coordination platform that helps families stay organized through shared journals, to-do lists, and step-by-step guides. We are based in Canada and our Service is intended for Canadian residents.

2. Information We Collect

We collect the following information when you use OkayList:

• Account information: Your name and email address when you register
• Content you create: Journal entries, to-do items, guide titles, descriptions, and step text you write
• Files you upload: Images, audio recordings, videos, and PDF documents attached to journal entries, to-dos, or guide steps
• Usage data: Basic information about how you use the Service, such as pages visited and actions taken
• Technical data: IP address, browser type, and device information collected automatically
• Payment information: When you subscribe to Premium, Lemon Squeezy processes your payment and shares your email address and subscription status with us. We do not receive or store your credit card details.

3. How We Use Your Information

We use your information solely to provide and improve the Service:

• To create and manage your account
• To display your journal entries, to-dos, and guides to the family group members you choose to share them with
• To send password reset and account confirmation emails
• To improve the functionality and user experience of OkayList
• To comply with legal obligations
• To manage your Premium subscription and verify your access level
• To send subscription-related emails

We do not sell, rent, or share your personal information with third parties for marketing purposes.

4. File Storage

Files you upload — including images, audio recordings, videos, and PDF documents — are stored on Cloudflare R2, a cloud storage service operated by Cloudflare, Inc. Files stored in R2 may be accessible to anyone with the direct file URL. For this reason, we strongly advise you not to upload sensitive personal, financial, medical, or confidential documents.

5. Sharing and Visibility

OkayList gives you control over who can see your content. Journal entries and to-dos can be kept private, shared with specific family group members, or shared with everyone in your group. Guides can be published to your family group or made publicly accessible via QR code link. You are responsible for reviewing your sharing settings. We are not responsible for content that becomes accessible to unintended parties as a result of your sharing choices.

6. Third-Party Services

OkayList uses the following third-party services to operate:

• Render — web hosting and database hosting
• Cloudflare R2 — file storage for images, audio, video, and PDFs
• Resend — email delivery for account and password emails
• Lemon Squeezy — payment processing and subscription management. As our merchant of record, Lemon Squeezy handles all payment transactions and tax compliance. Your payment information is subject to Lemon Squeezy's privacy policy.

Each of these services has its own privacy policy. We encourage you to review them.

7. Payment Data

Premium subscription payments are processed by Lemon Squeezy, which acts as our merchant of record. OkayList does not store your credit card number, bank account details, or other sensitive payment information.

When you subscribe, Lemon Squeezy shares your email address and subscription status with us so we can activate your Premium access. We retain your subscription status and renewal date to manage your account. If you cancel your subscription, we retain basic transaction records as required by Canadian tax law.

8. Cookies and Sessions

OkayList uses cookies to maintain your login session. A session cookie is stored on your device when you sign in. If you select "Remember me", a longer-term cookie is stored for up to 1 year. You can clear cookies through your browser settings, which will log you out of the Service.

9. Data Retention

We retain your personal information for as long as your account is active. When you delete your account, your personal data and content will be removed within 30 days, except where we are required by law to retain it longer. If you are the owner of a family group, deleting your account will also delete the family group and all associated content.

10. Your Rights Under PIPEDA

Under Canada's PIPEDA, you have the right to:

• Access the personal information we hold about you
• Request correction of inaccurate information
• Withdraw consent for the use of your personal information (subject to legal restrictions)
• Lodge a complaint with the Office of the Privacy Commissioner of Canada

To exercise these rights, contact us at info.okaylist@gmail.com.

11. Children's Privacy

OkayList is not directed at children under the age of 13. We do not knowingly collect personal information from children under 13. If you believe a child under 13 has provided us with personal information, please contact us and we will delete it promptly.

12. Security

We implement reasonable technical and organizational measures to protect your personal information against unauthorized access, loss, or disclosure. These include encrypted connections (HTTPS), secure password storage, and access controls. However, no method of transmission over the internet is completely secure.

13. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of significant changes by posting a notice on the Service or by email. Your continued use of OkayList after changes are posted constitutes acceptance of the updated policy.

14. Contact Us

If you have questions or concerns about this Privacy Policy or our privacy practices, please contact us at info.okaylist@gmail.com.